PAIA / POPIA MANUAL
Prepared in terms of Section 51 of the Promotion of Access to Information Act 2 of 2000 (PAIA)
and in compliance with the Protection of Personal Information Act 4 of 2013 (POPIA)
Company Name: Project Shed (Pty) Ltd
Registration Number: 2023/655147/07
Website: https://projectshedco.com
1. Introduction
This manual is prepared in accordance with Section 51 of the Promotion of Access to Information Act 2 of 2000 (“PAIA”) and addresses the requirements of the Protection of Personal Information Act 4 of 2013 (“POPIA”).
The purpose of this manual is to:
- Inform individuals of their rights under PAIA and POPIA.
- Describe the types of records held by Project Shed (Pty) Ltd.
- Explain how individuals may request access to information.
- Outline how personal information is collected, processed, stored and protected.
Project Shed (Pty) Ltd is committed to transparency, lawful data processing and the protection of personal information.
2. Company Overview
Company Name: Project Shed (Pty) Ltd
Registration Number: 2023/655147/07
Physical Address: 142 Smit St, Fairland, Johannesburg, 2030
Email Address: hello@projectshedco.com
Telephone: +27825786242
Website: https://projectshedco.com
Project Shed (Pty) Ltd provides professional consulting, project coordination, operational optimisation and related services to businesses and organisations.
3. Information Officer
In terms of POPIA and PAIA, every company must designate an Information Officer.
The Information Officer for Project Shed (Pty) Ltd is:
Information Officer: Director – Project Shed (Pty) Ltd
Email: hello@projectshedco.com
The responsibilities of the Information Officer include:
- Ensuring compliance with POPIA
- Processing PAIA access requests
- Ensuring proper data protection procedures
- Liaising with the Information Regulator where required
4. Guide on How to Use PAIA
A guide explaining how to use PAIA has been compiled by the Information Regulator.
The guide can be obtained from:
Information Regulator South Africa
Website:
https://www.justice.gov.za/inforeg/
5. Records Available Without a Formal Request
Certain records may be available without submitting a formal PAIA request. These include information available on the Project Shed website such as:
- Company information
- Service descriptions
- Contact details
- Legal policies (Privacy Policy, Terms of Use, PAIA/POPIA Manual)
6. Categories of Records Held by Project Shed
Project Shed may maintain records in the following categories:
Corporate Records
- Company registration documentation
- Shareholder and director records
- Governance and compliance records
Financial Records
- Accounting records
- Invoices and billing records
- Tax documentation
- Banking records
Client Records
- Client agreements and contracts
- Project documentation
- Correspondence and communications
Supplier and Contractor Records
- Supplier agreements
- Contractor onboarding documentation
- Non-disclosure agreements
- Service delivery records
Employee Records (where applicable)
- Employment agreements
- Payroll records
- HR documentation
Website and Digital Records
- Website analytics
- Contact form submissions
- Marketing communications
- Digital correspondence
7. Processing of Personal Information (POPIA)
Project Shed processes personal information in accordance with POPIA and applicable data protection principles.
Personal information may include:
- Names and surnames
- Contact information
- Email addresses
- Business information
- Financial or billing information
- Professional details relating to services rendered
8. Purpose of Processing Personal Information
Personal information is processed for the following purposes:
- Delivering professional services to clients
- Managing business relationships
- Contract administration
- Invoicing and financial administration
- Supplier and contractor management
- Communication with clients and stakeholders
- Website communication and enquiries
- Legal and regulatory compliance
9. Recipients of Personal Information
Personal information may be shared with:
- Clients and authorised representatives
- Professional advisors
- Service providers assisting with business operations
- Regulatory authorities where required by law
Project Shed will not sell or unlawfully distribute personal information.
10. Security Measures
Project Shed takes appropriate and reasonable technical and organisational measures to protect personal information from:
- Loss
- Unauthorised access
- Disclosure
- Alteration or destruction
Security measures may include:
- Secure cloud platforms
- Controlled access systems
- Password protection
- Contractual confidentiality obligations
11. Data Subject Rights
Individuals whose personal information is processed by Project Shed have the right to:
- Request access to their personal information
- Request correction of inaccurate information
- Request deletion where lawful
- Object to processing in certain circumstances
- Lodge a complaint with the Information Regulator
12. Requests for Access to Records
Requests for access to records under PAIA must be made in writing to the Information Officer.
Requests must include:
- Full name and contact details
- Description of the requested record
- Reason for the request (where applicable)
- Proof of identity
Requests may be sent to:
Email: hello@projectshedco.com
Project Shed will respond to requests in accordance with the timeframes prescribed under PAIA.
13. Availability of the Manual
This PAIA / POPIA Manual is available:
- On the Project Shed website
- Upon request from the Information Officer
14. Updates to this Manual
Project Shed reserves the right to update this manual from time to time to ensure compliance with applicable laws and operational changes.
The latest version will always be available on the website.